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Posts with management tag.
Best Practice Consutling: How And Why Do It? Can’t I Just Watch An Online Video?

Why hire a consultant or contractor? Why pay someone for a little work when I can bring on a new employee for the same or less? Consultants only tell you what you already know but charge you for it! I don't want an idea or process person, I want a do-it person!

Yes, those are common comments (direct or indirect) that reflect some of the frustration that is typically borne out of paying for something that you believe you're getting versus what you actually get. Truth is the greatest benefits a business can ever receive is accurate 'outside' information.

Many people ask what 'best practices' are or why the term is used instead of just 'consulting'. Since there are many ways to interpret how a goal is set, course of action is drawn, possibilities determined and application is completed, it is important to ensure constant collaboration. Fact is, so many aspects can be viewed subjectively. Also consider that anyone can sell or buy what's in a book or what has already been done. More often than not in today's climate, what's necessary are customized or completely unique solutions that must be applied. The partnership between provider and client along with very specific goals are the glue.

The Wikipedia defines best practices as follows:

An idea that asserts that there is a technique,
method, process, activity, incentive or reward that is more effective
at delivering a particular outcome than any other technique, method,
process, etc. The idea is that with proper processes, checks, and
testing, a desired outcome can be delivered with fewer problems and
unforeseen complications. Best practices can also be defined as the
most efficient (least amount of effort) and effective (best results)
way of accomplishing a task, based on repeatable procedures that have
proven themselves over time for large numbers of people.

Despite the need to improve on processes as times change and things evolve, best-practice is considered by some as a business buzzword
used to describe the process of developing and following a standard way
of doing things that multiple organizations can use for management,
policy, and especially software systems.

As the term has become more popular, some organizations have begun
using "best practices" to refer to what are in fact 'rules', causing a linguistic drift in which a new term such as "good ideas" is needed to refer to what would previously have been called "best practices."

Simply put, it describes a concept of being dynamic and staying out front via perpetual process improvement. If the goals for your business include fundamental advancement, engagement, education and awareness, it may just be what you need.

There are some great consultants out there. Take the time to find one that works based on your needs, not theirs. Right now more dealerships than ever need help. Things are changing so rapidly and they won't stop. Get someone from outside your business to help things run better for your business. And listen…you'll thank me later.

Best practices: Professional Insight, Powerful Results

Live By Process or Die By Process: A Message To Management

Dealers/General Managers and General Sales Managers, this is where the accountability starts: You and Process. I've not yet entered a store where the Internet business excelled despite management (ok, for more than one month). Heading into 2009, you must understand all of the fundamentals, be able to speak to the critical points with ease, know your vendors along with holding them accountable and stay up on what's happening in your store as well as outside.

The opportunity to hide behind anything that keeps you from being engaged with your online identity, understanding what your (Internet) sales staff is doing, knowing how your leads are being handled and taking part in how you message all of your customers has to end. In order to lead, be able to influence your staff and hold meaningful conversations with your sales team you must:

    1. Embrace the web and your presence (likely for the same reasons you use the Internet)
    2. Immerse yourself in learning, reading and understanding technology and the tools
    3. Have complete transparency (logs, reports, analytics, vendor updates/meetings)
    4. Validate the use and effectiveness of the web in everything you do

Stores are managed top down, period. People have faith when their leadership does the things that matter, support and recognize them.  A few questions to ask yourselves:

   Do I:
    1. have a clearly understood web plan, marketing platform and the appropriate staff?
    2. read magazines, e-newsletters and industry information that informs and validates the efforts?
    3. take time to sit down with staff that handles my Internet business?
    4. clearly define goals that make sense and hold people accountable?
    5. support online efforts by staying in touch with both my staff and customers?
    6. know at all times what my online brand, messages and staff are doing to promote completely?

It is not enough to put up a website, buy leads, plug in a CRM and wait for customer to run in. Think like a customer, act like a customer, ask like a customer, shop yourself like a customer and task your staff like a customer. Then you must make sure that you have a viable process and support it. Not half way. Not three quarters of the way. All the way.

Failure is not an option when you understand, plan and execute. Process is a great thing that breeds results. Process also shows areas of failure, possible improvement and validates all of your efforts. Remember, you can have the latest and greatest of everything but it won't matter if you can't back it up.

Make it your goal to set all of these things in motion now so your 2009 is something to talk about. More customers will enter your store online now than will ever physically walk into your dealership. Make sure you are 100% confident that those people will see and experience exactly what you want them to. Then do it over and over again…oh, and change your website a bit regularly just in case they actually spend some time on it…

Best practices: Professional Insight, Powerful Results

Water The Tree…Then Turn A New Leaf

Many people in training and consulting today focus almost entirely on the 'what-to-do-now' with a few fundamentals which can work well for some dealers, even those that are struggling with online marketing, lead handling and brand extension/equity.

That can be absolutely fine, turning a new leaf and running down after what's next. Do that without watering the whole tree…and the leaf dies with the tree. Your wonderful new iPhone, Storm or Omnia are wonderful, technological wonders…that can't stop you from having an entire conversation of "uhhs, umms, ahhs and ya knows".

Dealers, it's time to get serious about the help you need, not the help you think you need. Hot on vSEO to drive organic traffic? How many more leads can you take when your current ones are being answered effectively? Paying more to market your pre-owned vehicles so more traffic sees your inventory? Only for the public to see mediocre (or no) pictures and realize that you haven't taken the time to focus on keywords and correct descriptions? Guess what…your competition got it right! Afraid to ask your next customer for a recommendation? How then can you get it online?

It's past the time to seriously look at everything you are doing today and how to improve those before you go onto the next thing that can mask an inadequacy. Not that you're expected to be perfect, nobody is going to ask you of that…gosh, consultants and trainers aren't either!

But you have to absolutely do the fundamentals consistently and as correctly as possible before you spend the extra $2,000 a month on the new whippersnappermagicaldoodah. Water the whole tree and every leaf gets lifted higher and everyone gets to grow together (and stay around a little while longer).

Best practices: Professional Insight, Powerful Results

You Know Something Your GM Doesn’t

No matter how you slice this one, it's not good. See, stores may build results and get things done bottom up. But unless things changed since the close of business yesterday, your store is managed top down. And the fact that you know things that your GM doesn't won't allow you to get far or make as much as you can.

While information is power, a powerful engine that's not started can't get you anywhere. Most stores operate today without the proper information at the management level, especially in regards to Internet department/lead management operation. It is in  your best interest to make sure management knows what's going on. And yes, while it is their responsibility to understand, it's your responsibility to inform.

While it is so easy to claim that you're too busy, can't get the time, don't see eye-to-eye and a hoard of other excuses to not getting real face time, you have to spend time with the top dog at the dealership. A few things that may pay great dividends in the 'support the Internet cause' meetings you have include:

    1. Performance snapshot
        – lead performance, website issues, vendor status, training and resource needs
    2. Marketplace issues
        – competitive forces, blind shop results, guest feedback (which means actually ask questions)
    3. Opportunities
        – Technology, new services/vendors, SEO improvements, competition asleep at the wheel

And the best way to do this (at least weekly) meeting is to come prepared. Not complaints without possible solutions, whining that you 'just can't do more', defensive stances or typical non-productive time. You have to know what's happening, show that you're acting in the best interest of your store, show him/her the 'win-win' and have a Plan B in the event that you don't get what you ask for.

Be careful not to guarantee a bunch more sales if they "spend just a little more each month". News flash: every GM has been through that. Look to create buy-in by leading your GM to water, making things their idea (you don't care about credit as much as you do the paycheck!), demonstrating a solid business case and talking about value, advantages and benefits that should result.  If you don't think you can pull it off, here's a hint: bring in a consultant for one day. (psst: it's worth it!)

Make sure your management, especially your GM (or owner if you have the Bat-Line) knows what is happening in the Internet department…you know, it's that 'trend' in your store that is just going to disappear over the next 3-6 months…right???

Best practices: Professional Insight, Powerful Results